Application, Consent & Reporting

Consent to participate in the EJP SOIL programme

You have been invited to take part in the European Joint Programme “Towards climate-smart sustainable management of agricultural soils” (hereinafter also referred to as “EJP SOIL”).  Your participation in this research will contribute to the creation of a sustainable European integrated research community on agricultural soils and to the development and deployment of a roadmap on climate-smart sustainable agricultural soil management. Please find more information at

Before taking a decision on whether you wish to participate or not, please read this document carefully. Please feel free to ask all the questions you may have to ensure that you have full understanding of the purpose and proceedings of the research project, including the risks and benefits.

Please contact: task 5.4; Bożena Smreczak (IUNG) e-mail:, phone +48 4786918, task 7.4 Katharina Meurer (SLU,, phone +46 18672463) for any upcoming questions.

Compliance with legal and ethical regulations

At all times, we assure full compliance with relevant national and EU legislation on data protection and ethical standards.


You are asked to participate in a visiting scientist programme carried out as part of Work Package 5 or WP 7 of the EJP SOIL. The visiting scientist programme is jointly organised by task 5.4 (Bożena Smreczak, Institute of Soil Science and Plant Cultivation – State Research Institute, Poland) and task 7.4 (Katharina Meurer, Department of Soil & Environment, Swedish University of Agricultural Sciences, Sweden). This programme aims to strengthen institutional partnerships and network to advance scientific joint work on climate smart agricultural soils.


There are no risks associated with your participation in this programme.

The information that you will provide for your participation in the visiting scientist programme will only be used internally, and in a secured way, by the members of the task 5.4 and task 7.4 teams carrying out the research project, and only for the objectives explained above. In particular, no use for commercial purpose will be made with your information, and your information will not be shared with any third party.

Privacy and confidentiality 

Responses you give will be recorded and stored digitally on the server of the involved research institutes: IUNG and SLU. Information provided as a part of the visiting grant report will be used for the duration of the project and will be processed in line with GDPR during the phase of data analysis. It will be included in project reports, deliverables and promotional materials. These will be accessible through the project website and publication services of the European Commission in the scope of Horizon 2020. The results of the research could also be published in the relevant scientific journals or conferences and used in additional research studies.


Your personal data will be stored in the best security and confidentiality conditions during the duration of the research project and one year after the project has ended, that is to say until January 31, 2026. After this date, the information will be archived according to national laws.

Your rights

In accordance with the European Union’s regulation on personal data protection (GDPR 2016/679) you have the right to access, modify, object, and erase your personal data. If you want to exercise this right, or to obtain your personal data, please contact for task 5.4 Bożena Smreczak (, phone +48 4786918) and for task 7.4 Katharina Meurer (, phone +46 18672463).

You are free to accept or refuse to take part in this visiting scientist programme. If you accept to take part, you have the right to decline to answer any question, or to withdraw from the visiting scientist programme at any moment without providing a reason for it.



Download and sign the consent form (button below). Upload the signed consent form (as pdf file) when using the online application form. Applications without a signed consent form will not be accepted.

By signing this document, you agree to participate in the research and to processing of personal data. Please make sure that questions you have about the research have been all answered and that you have full understanding of what you are being asked to do.

Due to the current CoVID regulations, we kindly ask you to sign the document and send a scanned copy to (Name, Organisation, email, phone of the Researcher). The researcher will keep this copy together with the relevant research records. Please keep the document for your own records.

This consent form is made pursuant to the relevant national, European and international data protection laws and regulations as well as personal data treatment obligations. Specifically, this consent form complies with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

Reporting of the visiting grants

Download the Reporting form and send the approved form as a pdf file to: or upload the approved and signed reporting form when using the online reporting form (see buttons below).

At the conclusion of the research programme, the applicant must submit the summary report in English including:

  • name and surname of the grantee;
  • position;
  • home institution name and address;
  • host institution name and address;
  • host institution supervisor and her/his position in case of workshop or conference, please describe the title, place, country and duration;
  • duration of the visit;
  • actual budget allocation;
  • brief description of the activity and achievements of the short stay or granted visit (max. 500 words);
  • defined the main output of the visit. Please, provide the references and insert links, if available;
  • defined main expected or unexpected benefit from the visit;
  • suggestions to improve this staff exchange for EJP SOIL.

The report must be approved by the host supervisor and submitted to the task 5.4 leading team to e-mail address: no later than 1 month after the end of the visiting period.

Publications, reports or other outputs arising wholly or in part through the WP5 programme for visiting scientists should include an acknowledgment of EJP SOIL support, as follows: “This project has received funding from the European Unions´ Horizon 2020 research and innovation programme under grant agreement No. 862695 EJP SOIL” Click button below to download the following logo: